Notices and events

Events

Upcoming events~~

Parks Advisory | McLeans Forest

Event: World MTB Night Racing Champs 2020
Date: 24 June – 29 July
Time: Wednesday nights 6-9pm

Please note:

  • Starting this Wednesday 24 June the World Mountain Bike Night Racing Championship will commence at McLeans Forest.
  • There will be a total of 5 events each Wednesday until 29 July.
  • Entrance to the race is 780 McLeans Island Road.
  • The series is social and friendly, a great way to meet other mountain bikers and keep you motivated to ride over winter.
  • Entries open 24 June.

For more information check out the World MTB Night Racing Championship Series website

For other park information please like our Facebook page.

Organising an event in a regional park

You'll need to plan and organise an event yourself but our park rangers and staff can provide the information and advice you'll need to make it successful.

It is your responsibility to plan and organise the event, but our team is happy to provide information and advice. You will need to secure the area, supply your own venue (such as a marquee or stage), comply with Environment Canterbury conditions, and any Territorial Local Authority regulations, to create a safe environment for participants.

Major and minor events

Please note major events require between 6-12 months notice.

Major events can be anything from commercial events, motorsport to large mountain bike, kayak or dog races. These events are categorised as major as they impact other recreational users within the park due to road/park closures.

Minor events have fewer participants, such as group picnics or not for profit fundraisers.

Please review this checklist of things to consider before getting in touch with the Park Rangers.

Booking the area is your first step. Contact us and ask for the Regional Park Ranger in the events team. We can hold a date for 14 days. After this, if no application form has been received, the date will be cleared.

Booking an event online

You can use our online booking form to book your event.

Contact us

Environment Canterbury wants you to have a successful event and we are happy to provide advice. Please don’t hesitate to contact the Ranger on 03 353 9007 or by email at duty.ranger@ecan.govt.nz

A checklist of things to consider

Traffic management plan – If any part of your activity uses public roads, you will be required to submit a traffic management plan. You'll need to check requirements with the relevant city or district council.

Noise consent – Live or amplified music may require noise consent from the relevant city or district council.

Liquor licence – Selling or permitting alcohol at your event? If so, special liquor licences may be required. They can be obtained from the relevant city or district council, who can provide you with guidelines for host responsibility.

Public liability insurance – You will be required to obtain public liability insurance for your event. This would normally be a minimum of $1,000,000. Often a sponsor will provide this coverage as an extension to their existing insurance policy.

Neighbours – Do they know what’s going on? Have you invited them? Please don’t hesitate to ask the Parks team if you are unsure whether this is an issue.

Food – Who is providing this service? Do they have current licences?

Security – Do you need a police presence? Are you providing private security staff? If so, security staff must be registered.

Parking – Will you need additional parking?

Signage – Event signage may be permitted.

Building consents – You may need building consent for marquees over 50sqm, stage, fencing, temporary structures, sound towers. This can be obtained from the relevant city or district council.

Power access – McLeans Forest Oval is the only space that has existing power access.

Toilet facilities – How many will you need and will you require disabled access?

Rubbish and recycling – Who is cleaning up afterwards?

Health and safety – Every event organiser must be aware of their responsibilities under the Health and Safety At Work Act 2015.

Environment Canterbury wants you to have a successful event and we are happy to provide advice.  Please don’t hesitate to contact the Ranger on 03 353 9007 or by email at duty.ranger@ecan.govt.nz

You can print off this handy checklist here