Notices and events
You'll need to plan and organise an event yourself but our park rangers and staff can provide the information and advice you'll need to make it successful.
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Huxter School Relay
When: Friday, April 5 - Huxster Mountain Bike School Team Relay
What: A popular annual event for years 5-8 primary and intermediate students in Christchurch at McLeans Forest. The course is usually around 4.5 km.
Where: McLean’s Forest Park
McLean’s Island Rogaine
When: Sunday, April 14
What: 1.5 hours of biking, running and walking with some orienteering thrown in for fun
Where: McLean’s Forest Park
World MTB Night Champs 2019
When: Every Wednesday night of April and May (last event May 22) 6pm-8:30pm
What: Mountain-biking, individual racing
Where: McLean's Forest Park
Organising an event in a regional park
It is your responsibility to plan and organise the event, but our team is happy to provide information and advice. You will need to secure the area, supply your own venue (such as a marquee or stage), comply with Environment Canterbury conditions, and any Territorial Local Authority regulations, to create a safe environment for participants.
Major and minor events
Please note major events require between 6-12 months notice.
Major events can be anything from commercial events, motorsport to large mountain bike, kayak or dog races. These events are categorised as major as they impact other recreational users within the park due to road/park closures.
Minor events have fewer participants, such as group picnics or not for profit fundraisers.
Please review this checklist of things to consider before getting in touch with the Park Rangers.
Booking the area is your first step. Contact us and ask for the Regional Park Ranger in the events team. We can hold a date for 14 days. After this, if no application form has been received, the date will be cleared.
Booking an event online
You can use our online booking form to book your event.
Traffic management plan – If any part of your activity uses public roads, you will be required to submit a traffic management plan. You'll need to check requirements with the relevant city or district council.
Noise consent – Live or amplified music may require noise consent from the relevant city or district council.
Liquor licence – Selling or permitting alcohol at your event? If so, special liquor licences may be required. They can be obtained from the relevant city or district council, who can provide you with guidelines for host responsibility.
Public liability insurance – You will be required to obtain public liability insurance for your event. This would normally be a minimum of $1,000,000. Often a sponsor will provide this coverage as an extension to their existing insurance policy.
Neighbours – Do they know what’s going on? Have you invited them? Please don’t hesitate to ask the Parks team if you are unsure whether this is an issue.
Food – Who is providing this service? Do they have current licences?
Security – Do you need a police presence? Are you providing private security staff? If so, security staff must be registered.
Parking – Will you need additional parking?
Signage – Event signage may be permitted.
Building consents – You may need building consent for marquees over 50sqm, stage, fencing, temporary structures, sound towers. This can be obtained from the relevant city or district council.
Power access – McLeans Forest Oval is the only space that has existing power access.
Toilet facilities – How many will you need and will you require disabled access?
Rubbish and recycling – Who is cleaning up afterwards?
Health and safety – Every event organiser must be aware of their responsibilities under the Health and Safety At Work Act 2015.
You can print off this handy checklist here.